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PRIVACY POLICY

PRIVACY POLICY

Company: Venlynx Sp. z.o.o.
Office and Registration Address: ul. ALEJA JERZEGO WASZYNGTONA, nr 146, lok. 210, miejsc. WARSZAWA.
Company Registration Number: 0001103000 


1. OBJECTIVE OF THIS POLICY

Your privacy is our top priority at Venlynx, and we are fully dedicated to safeguarding your personal information. To provide our services, we must manage specific information about you, known as "Personal Data." This Privacy Policy outlines your rights regarding the collection, use, sharing, retention, and processing of your personal data by Venlynx.

By accessing the Venlynx website or utilizing any services available on the Platform (collectively referred to as the "Platform"), you agree to review this Privacy Policy thoroughly, as it carries legal significance.

If you have any questions or concerns about handling of your personal data, contact us via [email protected].


2. DATA PRIVACY & SECURITY PROTOCOLS

Ensuring the safety of your Personal Data is of utmost importance to us. We have implemented various technical and physical safeguards to prevent unauthorized access, ensure confidentiality, and prevent misuse or unauthorized disclosure.

Your data is housed on protected servers, with stringent electronic and physical access controls to ensure its security. Additionally, we undergo regular evaluations by independent auditors to verify our compliance with security standards and assess the effectiveness of our protective measures.


3. OBTAINING OF PERSONAL INFORMATION

To deliver our services and fulfill legal obligations, we collect your Personal Data when you interact with the Platform, utilize its features, or contact us through email, social media, or other means.


4. PERSONAL DATA TRANSFERS

By utilizing our services, you agree to the international transfer of your Personal Data, including to jurisdictions with different privacy and data protection standards than those in your country.

To ensure the effective operation of our Platform, we may share your Personal Data with various entities, including our affiliates, business partners, service providers, and other relevant third parties.

This sharing might involve transferring data outside the European Economic Area (EEA) and the United Kingdom (UK). When your Personal Data is transferred beyond these regions, we will make sure it is done in accordance with legal requirements and that Data Processors in those countries adhere to the EU General Data Protection Regulation 2016 and the UK Data Protection Act 2018.

We will continue to protect your Personal Data as described in this Privacy Notice and will implement suitable contractual measures for data sharing.


5. PERSONAL DATA STORAGE, DISPOSAL AND CONTROL

We will remove your Personal Data once it is no longer needed for processing or the relevant retention period has expired.

We retain your personal information only for the duration necessary to fulfill the purposes of data processing or as required by applicable legal regulations.

The duration for which we keep your data is determined by evaluating factors such as the type and sensitivity of the data, the risks associated with its unauthorized use or disclosure, the objectives of processing, alternative methods to achieve these objectives, and relevant legal requirements.

Our vendors for IT solutions, and any other third-party tools and partners, are working in collaboration with Venlynx Sp. z.o.o, and are in charge of personal information processing.

Please note that even after your account is closed, we may be obligated under certain anti-money laundering regulations to retain specific types of Personal Data for an extended period.


6. CACHE & COOKIES

To support activities like marketing, advertising, data analysis, and technical improvements, we use tools such as cookies and web beacons. As you browse our site, small text files known as cookies are placed on your device.

These files assist our website in recognizing your device and retaining your preferences by saving details about your visit. For further detailed information on cookies, visit www.aboutcookies.org.

These tools enable us to enhance your browsing experience by optimizing site navigation, storing your preferences, providing relevant information, and analyzing your interactions with our products and services.


7.  YOUR RIGHTS

Depending on the legal framework in your residence, you may have various privacy-related rights. Venlynx Sp. z o.o. retains the discretion to determine the applicability of these rights where local laws may not provide them.

For example, you can challenge decisions based solely on automated processes, such as profiling, and seek to contest such decisions even if they are not commonly based on automation alone. If your personal data processing relies on your consent, you have the option to withdraw it at any time without affecting other processing that is legally justified.

You also have the ability to request your personal data in a structured, widely-used format, and we may be able to transfer this information to another data controller if feasible. You can inquire about whether your personal data is being processed, request details about such processing, and obtain a copy in a structured format.

If you believe your data is being processed without legal grounds, or if it is being used for direct marketing or research, you have the right to object. Similarly, you can request limitations or cessation of data processing in specific scenarios, such as disputes over data accuracy. Should you need updates or corrections to incomplete or incorrect personal data, you can request those as well.

We aim to ensure your personal data is retained only as long as necessary, but you may request deletion under certain conditions. If you have concerns about how we handle your personal data, you can contact us at [email protected]. If our response does not meet your expectations, you have the right to lodge a complaint with your local data protection authority.

Finally, if you have opted in for marketing communications, you can withdraw your consent or object to further processing at any time. To exercise any of these rights, please reach out to us via email at [email protected], and we may ask for identity verification to ensure security.


8. YOUR RIGHTS ARE PROTECTED

For specific questions or to withdraw consent, you can contact our designated data protection specialist for individual clients via email at [email protected]. If you wish to exercise your rights regarding the handling of your personal data, or need to file a complaint about how your personal information is managed, please reach out to Venlynx Sp. z o.o.

We strongly encourage you to contact us directly first so that we can swiftly address and resolve any concerns you might have. If you believe that your rights have been violated, you have the option to pursue legal action within the relevant jurisdiction or file a complaint with the Data Protection Inspectorate.